Prioritized project lists – which projects are currently being pursued?
Our recommendation: Download our free Project worthiness analysis template (MS Excel). You can easily adapt the template to your needs. Ask yourself: what activities are better handled as part of the normal operations and are therefore under the jurisdiction of the individual departments?Ī project worthiness analysis tailored to your company will help you make this decision. Start by defining what exactly should be handled as a formal project? Only things clearly defined as a project fall under the jurisdiction of the PMO. Project-worthiness analysis – What do you consider a “project”? If you determine that any of these are (still) missing, you can make introducing these the first objective of your newly established PMO. In our experience, it’s important to check for these key items in this phase. Scrutinize the most important current projects for weaknesses. Take a look at the PM methods, processes, and tools used so far. The first step in establishing a PMO is to analyze the current situation. Stage one in establishing a PMO involves the preparation and specification The following graphic provides an example. So, you may find it helpful to use a generic, incremental approach to establishing a PMO as it’ll serve as a point of orientation. This is a challenge for every organization, as you’ll soon discover, because there is no one-size-fits-all approach to either the PMO or the process itself. Please note, however: You’ll need to adapt your strategy for establishing a PMO to the current situation and your company’s level of experience in project management. This promotes the project’s acceptance and helps ensure its success. Throughout the phases, your smart change management strategy is used to help bring the stakeholders on board.
The methods used are the same as for any other project: Here you’ll find information about our two-day PMO seminar.Īfter discussing the recommended four steps, the article concludes by describing which PMO success factors will help you obtain buy-in from the affected stakeholders.īut let’s get started now… Read this article in GermanĮstablishing a PMO – just think of it as a normal projectĭeciding to create a project management office means launching a new project. There’s a PMO creation method that helps you reach level 2 of the Gartner PPM Maturity Model in 99 days or less. Note: If you wish outside help in establishing a project management office (PMO), you’ll find it here: PMO Consulting. Establishing a PMO: Success factors and conclusion.Change Management – A key success factor right from the start.Step 4: Ensure that the PMO is an integral part of the normal operations.Step 1: Current status – analysis & general concept.Establishing a PMO – just think of it as a normal project.In the following sections, you’ll learn about: A generic framework for establishing a PMO | 10 success factors for sustainability and acceptance in your project management officeĪre you thinking about establishing a PMO (project management office) in your company? This article explains how in four simple steps.